Job Opportunity:
Office Manager and
Administrative Assistant

We are seeking a talented Office Manager and Administrative Assistant to join our dynamic and growing team. This person will play an important role in supporting the administrative and back-of-house operations for the #1 ranked female podcast host in the world, New York Times best-selling author and content creator who inspires and motivates millions of people around the world. 

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The ideal candidate will have a strong background in office administration, possess self-motivation, exceptional organizational skills, and thrive in a dynamic, fast-paced environment. This role requires the ability to multitask effectively and adapt quickly to changing priorities. To be successful in this role you must be a person who thrives on being of service regardless of how large or small the task may be. If you are a self-driven, detail and process-oriented problem solver, with an unwavering commitment to excellence and the desire to make a difference in a growing, dynamic and exciting environment, we encourage you to apply.

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Who Are We?

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143 Studios, Inc. is a media company headquartered in Boston, MA focused on creating, producing, and publishing first-of-its-kind audio and visual content that inspires and empowers millions of people around the world with unprecedented results: billions of video views, millions of books sold, seven #1 audiobooks, 19 million total followers, and original courses and professional development education for clients like Starbucks, Ulta Beauty, JP Morgan Chase, and Audible. 143 Studios produces content across all platforms for Mel Robbins, the top female voice in the mental health, wellness, and personal development spaces, including The Mel Robbins Podcast, the #1 Education podcast in the world and the 5th most-followed podcast on Apple Podcasts. Millions of people tune into the podcast for science-backed tools, expert resources, and the inspiration to create a better life.

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What You'll Be Doing:

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• Office Responsibilities:‍
  • Ensure smooth operation of the Boston office by: 
    • maintaining a well-stocked office & kitchen
    • ordering and organizing office supplies and ensuring sufficient stock levels of all items
    • overseeing the overall cleanliness and tidiness of the office and kitchen
    • ensuring business mail and packages are picked up and delivered to the appropriate team members
  • Be the primary liaison with all outside vendors/service providers coming to the office fostering a positive relationship
  • Be the primary liaison with the building’s management company including submitting tickets in the building’s app & programming employee key fobs
  • Event coordination duties include: order, set up and clean up of team catered lunches and/or dinners, office events and celebrations, etc…
  • Proactively identify and resolve office-related issues 
  • Stay up-to-date on company policies and procedures 
  • Greet and assist on-site guests

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• ‍Production responsibilities:
  • Provide administrative support to Chief Operating Officer and Operations Manager
  • Accounting/HR support
    • Support with accounts payable, timesheet, expense report processing, and PTO administration
    • Assist with HR administrative tasks such as onboarding of new hires, filing and data entry
  • Arrange travel, hotel reservations, and car services
  • Schedule meetings, and ensure Boston conference room is reserved accordingly for office staff
  • Support with research initiatives and tasks assigned by COO and/or Operations Manager
  • Maintain Google Drive filing system
  • Attend to business and personal errands as needed

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Qualifications:

• Bachelor’s Degree preferred
• 5+ years experience as an office manager, administrator, or office assistant in an executive office 
• 1-2 years bookkeeping experience preferred
• Ability to navigate multiple software systems and platforms
  • Experience with Apple Laptops, Google Suite, Slack, Monday.com, and QuickBooks preferred
• Have a service orientation mindset and provide world-class customer service 
• Extraordinary attention to detail 
• Strong organizational and time management skills
• Ability to prioritize tasks and meet strict deadlines
• Excellent verbal and written communication skills 
• Ability to problem solve independently while also working well as part of a team
• Thrives in an entrepreneurial environment 
• Positive and enthusiastic attitude with a genuine desire to help others
• Based in Boston, MA

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If interested, apply here with your resume and cover letter.

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